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INFORMATION FOR FACULTY AND STAFF

Below is a list of undergraduate issues, when they tend to arise and the policies and procedures for resolving them.

You can also download the Faculty and Staff workbook

UNDERGRADUATE REGISTRATION ISSUES

Time Line	Issue/Request	Policy	To keep in mind...
Late August - early September	Permission numbers	It is entirely at the discretion of the instructor whether or not to grant a permission number to a student.	Permission numbers over-ride all PeopleSoft restrictions. As a result, students will sometimes face registration issues later, especially if they have not taken prerequisites for the course, or are taking the course out of sequence.
After 10th day of classes	Adding and/or dropping classes after day 10	After the 10th day of classes students must get the permission of their advisor to withdraw from courses and will receive a "W" on their transcript. To add courses, students must get permission from the instructor, department and dean's designee in the Academic Services Center.	if a student's request involves simply switching from one section of the same course to to another section, it is at the discretion of the department whether or not the student will receive a W on their transcript.
Pre-registration	Advising bars	Most CLAS departments place advising bars on their majors. Faculty and staff will be assigned as advisors and are required to meet with their advisees. Only after this meeting should the advising bar be lifted.
	Excess Credit	Students will often request that their advisor grant them permission to take excess credit. Only if a student earned a GPA of 2.6 or higher the previous semester should excess credit be granted.	There is some flexibility with excess credit and a Dean's designee in the Academic Services Center will make the final determination about whether or not to grant excess credit.
9th week of classes	Late Drop Requests	Students wishing to withdraw from a class after the nineth week of the semester must petition the CLAS Academic Services Center to do so. The student is asked to provide a written explanation of the extenuating circumstances leading to their needing to withdraw, documentation of those circumstances, and information about their attendance from the instructor.	When making decisions about late drop requests the CLAS Academic Services Center staff welcomes any information about the student that the instructor is able to provide so that we can form a clear picture of the student's circumstances.
After final day of classes	Retroactive Late Drop Requests	The ASC handles retroactive late drop requests using the same procedures as late drop requests. The difference is that if a grade has been posted then the student is required to receive consent from the instructor to retroactively withdraw from the course.	With temporary grades of N, I, and X the Dean's designee does not require the instructor's consent to retroactively withdraw a student from a course.
After grades have been entered	Grade Changes	Grade change requests will only be honored if there has been a clerical error.	Instructors can submit grade changes through PeopleSoft.

GRADUATION ISSUES
	Substitutions for Major Requirements	If a student requests a substitution for a requirement in the major the Registrar requires approval from both the advisor and the Dean's designee.	Advisors can sent a memo, by mail or email to the Academic Services Center, approving substitutions in the major. The memo will be approved by a staff member in the ASC and forwarded to the Registrar.
	Academic Accommodations	Students may, under exceptional circumstances, petition for academic accommodations for their language or quantitative requirements. The petition is reviewed by a committee under the direction of Veronica Makowsky. Students must show evidence of a documented learning disability before their petition will be reviewed. Academic accommodations, which for the most part involve granting substitutions for language and/or quantitative courses, apply only to the university general education requirements. Click here for the policy and procedures for academic accommodations.	Accommodations for the additional CLAS requirements will be determined by a representative of the CLAS Dean in the Academic Services Center
	Pass/Fail Option	Students can place up to three courses on Pass/Fail. They must do so during the first two weeks of classes, and must go to the Registrar to do so. The instructor will still be required to submit a grade for the student.